House Engrossed

State of Arizona House of Representatives Fifty‑first Legislature First Regular Session 2013

HOUSE BILL 2243

 

AN ACT

 

Relating to small‑scale computing systems and public documents.

 

 

(TEXT OF BILL BEGINS ON NEXT PAGE)

 

Be it enacted by the Legislature of the State of Arizona:

Section 1.  Department of administration study on small-scale computing systems and public documents; report; delayed repeal; definitions

A.  The department of administration shall implement a study of:

1.  This state's current use of, reliance on and costs of small‑scale computing systems and the potential cost savings from, and potential consequences of, employing other small‑scale computing systems that are available in the marketplace.  The study shall consider:

(a)  The nature of the operations supported by existing small‑scale computing systems, including this state's need to conduct those operations in a reliable, secure, scalable and end-user-friendly manner.

(b)  For existing small‑scale computing systems, employee costs, one‑time charges, recurring charges and average maintenance charges associated with the components of small‑scale computing systems.

(c)  For existing small‑scale computing systems, this state's reliance on employees from the private sector for system maintenance and support and the feasibility of having those functions performed by new or existing state employees.

(d)  An assessment of the overall value of existing small‑scale computing systems to this state.

(e)  Whether small‑scale computing systems of comparable capacity and performance characteristics are available in the marketplace and, if not, in what manner the marketplace is failing to offer these comparable systems.

(f)  If comparable small‑scale computing systems exist in the marketplace, what good faith estimates exist for cost components comparable to those existing small‑scale computing systems.

(g)  If comparable small‑scale computing systems exist in the marketplace, the feasibility of having system maintenance and support functions performed by employees of this state.

(h)  An assessment of whether small‑scale computing systems exist that might provide this state with overall value that is comparable to, less than or greater than existing small‑scale computing systems.

2.  The number of public documents that are available on the internet and the potential cost savings that could be obtained by making more documents available on the internet.  Any recommendations that result from this study shall require that state documents and information use nonproprietary industry site map protocols and search engine mapping.

B.  On or before October 1, 2015, the department of administration shall report its findings, recommendations and priorities to the governor, the president of the senate, the speaker of the house of representatives and the senate and house of representatives appropriations committees.  The department shall provide a copy of the report to the secretary of state.

C.  In developing the report, the department of administration shall:

1.  Solicit public comments from stakeholders.

2.  Incorporate into the report relevant, publicly available case studies.

3.  Compare any cost savings suggested by those case studies to the cost of supporting this state's current small‑scale computing systems.

4.  Describe any limitations this state faces in hiring, as state employees, small‑scale computing systems support engineers and technicians.

5.  Describe the overall value of different small‑scale computing systems studied.

D.  The department may redact sensitive or confidential information, such as technical trade secrets, but not pricing, that is contained in the report if necessary.

E.  This section is repealed from and after December 31, 2015.

F.  For the purposes of this section:

1.  "Overall value" means factors such as total cost of ownership, the quality of hardware, software or services to be delivered by contractors supporting a small‑scale computing system, the contractor's responsiveness and account service record and the contractor's willingness to share risk.

2.  "Small‑scale computing systems":

(a)  Means a computer, or a designated network of computers, that in daily operation:

(i)  Supports, or is capable of supporting, fewer than ten million transactions per hour or is used to store less than one hundred billion bytes of data generated by this state.

(ii)  Is used for critical computing needs, including bulk data processing, transaction processing, resource planning, statistic generation, process monitoring and process modeling.

(b)  Includes the applications, operating system and other support software, hardware add-ons and maintenance services required by the operating system.