ARIZONA STATE SENATE
Fifty-Fourth Legislature, Second Regular Session
information technology; authorization; state treasurer
Purpose
Exempts the State Treasurer from statutory requirements for budget units relating to information technology (IT) projects and plans.
Background
The Arizona Department of Administration (ADOA) serves as the statewide coordinator for IT resources and must develop, implement and maintain a coordinated statewide plan for IT that includes evaluating and approving or disapproving budget unit IT plans. ADOA must set certain requirements for budget units relating to IT, including requiring budget units to incorporate life-cycle analysis into IT planning and demonstrate expertise to carry out IT plans. Additionally, ADOA must advise each budget unit as necessary relating to IT and has authority to examine all documents in the office of any budget unit necessary to carry out the ADOA's requirements relating to IT.
Budget
units must submit IT plans that include quality assurance plans and disaster
recovery plans to ADOA each year by September 1. ADOA must evaluate specific IT
projects relating to approved budget unit and statewide IT plans. The level of
review by ADOA varies depending upon the overall cost of the project. Budget
units must identify the status of review by ADOA in their budget request and
cannot artificially divide projects to avoid review by ADOA (A.R.S.
§ 18-104). The IT Authorization Committee must approve or disapprove all
proposed IT projects above $1,000,000, excluding certain monies not deposited
in a state fund (A.R.S.
§ 18-121).
Budget units include departments, commissions, boards, institutions and other agencies of the state that receive, expend or disperse state funds or obligations of the state. Universities under the jurisdiction of the Arizona Board of Regents, community college districts and the legislative and judicial branches are exempted from the definition of a budget unit (A.R.S. § 18-101).
There is no anticipated fiscal impact to the state General Fund associated with this legislation.
Provisions
1. Modifies the definition of budget unit relating to statutory IT project and plan requirements to exempt the State Treasurer.
2. Makes technical changes.
3. Becomes effective on the general effective date.
Prepared by Senate Research
February 6, 2020
MH/kja